4.5 Documenting Outputs and Results

This section explains the principles of documenting the achievement of project outputs and results.

Robust documentation of output and result achievements is important for several reasons:

To capture the impact of the project on stakeholders in the NPA area (transnational added value).
To justify the use of ERDF and ERDF equivalent funding (accountability, value-for-money).
To allow for a wider promotion of the project’s outputs and results on regional, national, and European level.
To increase the uptake of outputs and thereby the project’s impact.

In the application form, main projects and larger lump sum projects have outlined which outputs and results they intend to deliver, with corresponding output and result indicator targets.

Projects are expected to report on the achievement of output and result indicators through project reports.

For each counted output or result, documentation needs to be provided in line with the minimum documentation requirements for the relevant indicator, see Annexes 6.1 and 6.2 output and result indicator definitions.

Besides documenting the achievement of the indicator, projects are also asked to describe the impact of the project’s results, through a typology of impacts, and a stakeholder testimonial and/or story demonstrating the project’s impacts.

Note: All output and result documentation must comply with publicity requirements and open access of results, as outlined in chapter 2.5.4.

Please see the reporting pack for templates and guidance that facilitate the documentation of outputs and results, in accordance with the minimum requirements.

An example of how to document outputs and results is provided in the table below.

Table 13 - Example of documenting outputs and results

OUTPUT
Example	Indicator	Documentation outlining
Decision-making tool for local authorities to improve disaster risk prevention in case of extreme weather.	Jointly developed solutions - achievement 1 solution	Solution clearly developed jointly New solution or adaptation Purpose and target groups Functionality and delivery format How stakeholder needs were incorporated Indications of actions needed for it to be taken up or to be upscaled
⬇️
RESULT
Example	Indicator	Documentation outlining
Local authorities implementing the decision-making tool	Solutions taken up or up-scaled by organisations - achievement 1 solution	Organisation(s) taking up or upscaling the solution Documentation of uptake/ upscaling by adopting organisation(s), e.g. strategy, action plan. Clear that uptake/ upscaling took place during project or within one year after project completion
⬇️
IMPACT
Example	Typology of impacts	Documentation
Decision-making tool saved adopting organisation time and money. Decision-making tool improved response to extreme weather events. Adopting organisation changed its approach towards disaster risk prevention overall.	Tangible impacts achieved: Time savings Cost savings Risk reduction Intangible impacts achieved: Increased institutional capacity Policy influence	Stakeholder/ end user testimonial And/or: Story demonstrating project impact